AIDS Walk Washington FAQs

What is AIDS Walk Washington?

AIDS Walk Washington is a fundraising walk and 5K timed run benefiting and produced by Whitman-Walker Health. Whitman-Walker Health is a non-profit community based health organization which provides dependable, high-quality, comprehensive and accessible health care to those infected with or affected by HIV/AIDS.

When is AIDS Walk Washington?
AIDS Walk Washington will take place the morning of Saturday, October 27, 2012.

Where does the event take place?
AIDS Walk Washington begins and ends at Freedom Plaza (Pennsylvania Avenue at 13th Street, NW).

How long is the course?
The course for the walk is approximately 5 kilometers (3.1 miles) and the timed run is a certified 5K course.

Will the event be cancelled in the case of bad weather?
No! AIDS Walk Washington will take place rain or shine. Please check the weather forecast and dress appropriately. Click on NBC 4 Weather for updated event forecast.

What is the best way to get to the event?
The best way to get to AIDS Walk Washington is via Metro. The most convenient stations are Federal Triangle (Blue / Orange lines) and Metro Center (Orange / Blue / Red lines). There is no designated AIDS Walk parking and parking in the area is limited. For point-to-point directions and updated service advisories, please visit www.wmata.com. Please allow additional travel time to reach Freedom Plaza. Trains will run less frequently due to weekend schedules and there may be unexpected delays due to construction.

What is the schedule of events for Saturday, October 27?
The schedule for AIDS Walk Washington is as follows:

7:00 am     Day-of registration (walk only) and donation drop-off; t-shirt /incentive item distribution, team sign pick-up and runner services begin.

8:15 am     Pre-event rally and stage program begins

8:30 am     Timed 5K run starts promptly

9:15 am     Walk steps off

10:00 am   Closing celebration and stage program

Is there a cost to participate?
There is a registration fee (which helps cover the cost of the event). Rates are as follows:

Student / Senior Walk Registration    $15
General Walk Registration                   $25
Sleep Walker Registration                    $40
Timed Run Registration                        $35


I'm going to be out of town on October 27. How can I still help out?
Register as a Sleep Walker! A Sleep Walker is someone who either won't be available to participate or who would just prefer to sleep in on October 27. Sleep Walkers will receive their commemorative event t-shirt by mail and will still receive the same level of support for their fundraising efforts as any other registered participant should they choose to raise money for AIDS Walk Washington.

Do I need to raise a minimum amount in order to participate?
You do not need to raise any amount above your registration fee in order to participate. We do, however, strongly encourage you to fundraise as the money raised supports the HIV/AIDS programs of Whitman-Walker Health. Click on the 'Fundraising Tools' section to learn more about fundraising tips.

Is there a donation deadline?
We will continue to accept donations (online, checks and cash) for AIDS Walk Washington 2012 through December 31, 2012. Donations will continue to be attributed to participant accounts.

If someone wants to donate by personal check, who should the check be made payable to?
Checks should be made payable to "AIDS Walk Washington."

Where do I send donations made by check?
Checks should be sent to:

AIDS Walk Washington
1701 14th Street, NW
Washington, DC 20009

Please make sure there is a donation form attached so we know to post the donation to your
participant account.

What is a Matching Gift Program?
Many companies today will match your fundraising dollar with every dollar. It's a great way to effectively double your fundraising efforts. If your company doesn't currently match funds, ask your company's Human Resources manager if they will start a program. You would be surprised how many companies add this program annually as an employee benefit program.


Where does the money raised by the event go?
All money raised goes to support the HIV/AIDS programs of Whitman-Walker Health.
Established in 1978, Whitman-Walker Health is a non-profit, community-based provider of health care and social services in the Washington, DC, metropolitan area. Through two sites in the District of Columbia, Whitman-Walker offers primary medical and dental care; mental health and addictions counseling and treatment; HIV education, prevention and testing; legal services; and medical adherence case management. Whitman-Walker Health is committed to meeting the health needs of the gay, lesbian, bisexual, and transgender community and people living with HIV/AIDS.

Are there prizes awarded to top fundraisers?
Yes - there are rewards for all your hard work in raising money! The incentive levels and items are as follows:

Raise $250 +     Receive a commemorative AIDS Walk knit ski cap

Raise $500 +     Receive a commemorative AIDS Walk hooded sweatshirt

Raise $1,000 +     Become a Capital Walker and receive an AIDS Walk cap AND hooded sweatshirt, an additional incentive item and an invitation to breakfast the morning of the event.

When and where can I pick up my t-shirt (and incentive items, if applicable)?
Participants are strongly encouraged to pick up their t-shirts and incentive items in advance of the walk.
Distribution details are as follows:

Friday, October 19
6 pm - 9 pm
Open House at Whitman-Walker Health
1701 14th Street, NW

Saturday, October 20
12 noon - 5 pm
Whitman-Walker Health
1701 14th Street, NW

Team captains or a designee are elible to pick up items for the team - please inform your team members if you are doing so to avoid confusion.

I can not pick up my t-shirt and incentive items in advance. Can I pick them up on the day of event?
Yes, t-shirts and incentive items will be distributed beginning at 7:00 am on Saturday, October 27. The t-shirt / incentive tent will be located on Pennsylvania Avenue, south of Freedom Plaza. Team captains or a designee are eligible to pick up all items for their team - please inform your team members if you are doing so to avoid confusion.

I'm registered for the timed run. When and where can I pick up my bib?
We have a special section just for runners. Click on 5K Timed Run section for important updated information.

Are strollers permitted and are pets permitted on the Walk route?
Yes! We encourage you to attend with all members of your family no matter how young! Our event is also pet-friendly and we'll even have water bowls along the route. We just ask that you keep your pet on a leash for the duration of the event and clean up any mess they may leave. Neither strollers nor pets are permitted in the timed run.

What is a team?
Teams are made up of individuals from companies, civic organizations, schools, families and friends. Any group of people who want to help fight HIV/AIDS can form a team. Teams can range in size from two to more than 250. Teams that have 10 or more registered participants by October 14 will qualify for a team sign on the day of AIDS Walk Washington. See our Teams Tools section on how to get started.

What are my responsibilities as Captain of a Team?
Team Captains recruit other participants to join their team, distribute promotional materials and serve as a role-model for fundraising. Download a 'Team Captain's Manual' full of hints and ideas to helping you make a great team captain.

How do I become a Capital Walker / Runner?
A Capital Walker / Runner is an AIDS Walk participant who sets their fundraising goal at $1,000 or higher. Anyone can enroll in the program! Click on 'Be a Capital Walker / Runner' section for more information.

How do I become an AIDS Walk Washington sponsor?
The 2012 sponsorship opportunities are available in the Become a Walk Sponsor section.

What is the Community Partner Program?
AIDS Walk Washington invites DC-area HIV/AIDS service organizations to join this year's Walk as a Community Partner and keep half the money they raise. Participating organizations must be a local non-profit with HIV/AIDS care, education or prevention as a prominent component of their mission or programs. Click on Community Partners Program section for more information.

What is the Legal Communty AIDS Taskforce (LCAT)?
Every year, prominent Washington law firms and others in the legal community work together in the Legal Community AIDS Taskforce to raise much-needed funds for Whitman-Walker Health's Legal Service's Program, which provides pro bono legal services to more than a thousand people living with HIV/AIDS. Please contact Lee Brubaker, Legal Services Operations Director at lbrubaker@whitman-walker.org or (202) 939-7627 for more information.

For questions that are not listed here, please contact us.

Dave Mallory
Director (including Sponsorships, Community Partners and Volunteers)
E-mail
(202) 797-3510

Ted Hobart
Outreach, Teams, Registration, and Race Director
thobart@whitman-walker.org
(202) 797-4456

For media inquires, please contact Chip Lewis at e-mail or (202) 797-3514

© 2011 AIDS Walk Washington
1701 14th Street, NW - Washington, DC 20009
Phone: 202.332.WALK
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